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Hazard Mitigation Grant Program

The Hazard Mitigation Grant Program is authorized by Section 404 of the Robert T. Stafford Disaster Relief and Emergency Assistance Act (PL 93-288 as amended). It is a partnership that is designed to assist states, local governments, private non-profit organizations and Indian Tribes in implementing long-term hazard mitigation measures following a major disaster declaration.

The Hazard Mitigation Grant Program is similar in nature to the Public Assistance Program authorized by Section 406 of the Robert Stafford Act. Public Assistance funds allow an eligible applicant to incorporate mitigation measures into the repair of an existing damaged structure and infrastructure if the measures are cost-effective or required by code. Mitigation funded under Public Assistance is only for public structures and infrastructures damaged by the disaster. The HMGP can fund mitigation measures to protect public or private property, as long as they are in compliance with the program's guidelines. However, it is more appropriate to fund mitigation measures for public property damage in a disaster under Section 406 before applying for assistance under the Hazard Mitigation Grant Program.

It is beneficial to consider the agency's definition to hazard mitigation when completing an application. Federal Emergency Management Agency defines hazard mitigation as an action intended to reduce repetitive losses from future natural disasters. In this context, "repetitive" refers to similar types of losses caused by a recurring natural hazard. The term "losses" refers to expenditures for the repair or replacement of public and private property, and for the relief of personal lose or other hardship. Post-disaster projects that simply repair and reconstruct damaged property to pre-disaster conditions are not eligible. Rather than mitigating loss, these type of projects serve to perpetuate a cycle of damage, reconstruction and repeated damage.

The objectives of the Hazard Mitigation Grant Program are: 1) To prevent future losses of lives and damage to property due to disasters; 2) To implement state or local hazard mitigation plans; 3) To enable mitigation measures to be implemented during immediate recovery from a disaster; and 4) To provide funding for previously identified mitigation measures that benefit the disaster area.

Although the Hazard Mitigation Grant Program is federally funded, the program is administered through a partnership arrangement with the Florida Department of Community Affairs. The Division of Emergency Management is the lead state administrative agency but it is supported by the Divisions of Housing and Community Development and Community Planning, as well as the Florida Housing Finance Corporation, Florida Coastal Management Program and the Communities Trust Program. In this capacity, the key responsibilities of the state are to:

  • Solicit and review Hazard Mitigation Grant Program proposals from applicants;
  • Prepare and submit the proposals to the Federal Emergency Management Agency in accordance with procedures set forth in the State Hazard Mitigation Grant Program Administrative Plan; and
  • Manage the Hazard Mitigation Grant Program and the funds available under the program.

The state is the grantee of the Governor's Authorized Representative funds. The Governor's Authorized Representative serves as the grant administrator for all funds provided under the Hazard Mitigation Grant Program, as well as funds authorized under other disaster programs. While the Governor's Authorized Representative has signatory authority for all disaster assistance programs, the State Coordinating Officer manages the Hazard Mitigation Grant Program through the State Mitigation Officer.

The state's Hazard Mitigation Grant Program Administrative Plan governs how projects are selected for funding. There are certain minimum criteria designed to ensure that the most cost-effective and appropriate projects are selected. Sub-grantees (eligible applicants) submit completed project applications to the state for its review and evaluation. Qualified projects within funding availabilities are then forwarded to the Federal Emergency Management Agency for eligibility and funding approval.

Current HMGP Disaster Declarations

HMGP Disaster Declarations Information

Florida Severe Storms and Flooding (FEMA-4138-DR-FL)

Hurricane Isaac (FEMA-4084-DR-FL)

Tropical Storm Debby (FEMA-4068-DR-FL)

Essential Elements of the Hazard Mitigation Grant Program

Applicant Eligibility

Project Eligibility

HMGP Application and Forms

HMGP Funding

HMGP Reference Tools

Administrative Plan (PDF)

HMGP Application Desk Reference (PDF)

Outreach Conference Call Presentation (PDF)

Chapter 27P – 22 Hazard Mitigation Grant Program (PDF)

HMGP Past Projects Reports

The Florida Greenbook for Environmental and Historical Compliance Hazard Mitigation Grant Program

FEMA’s Hazard Mitigation Assistance Unified Guidance

Grant Management Tools List

HMGP Sample Contract (effective Jan. 1, 2012) (PDF)

HMGP Sample Contract (funding prior to Dec. 31 2011) (PDF)

Contract Important Points (effective 2012) (PDF)

Contract Important Points (for contracts prior to 2012) (PDF)

Attachment D – Request for Advance or Reimbursement of HMGP Funds Sample (PDF)

Attachment D – Request for Advance or Reimbursement of HMGP Funds (WORD)

Attachment F – Quarterly Report Form Sample (PDF)

Attachment F – Quarterly Report Form (WORD)

Attachment H – Debarment Form (WORD)

Extension Request Justification Guidance (PDF)

HMGP Monthly Monitoring Form (PDF)

Labor Summary Form (PDF)

Subgrantee Closeout Checklist (PDF)

Contact

Kathleen Marshall
kathleen.marshall@em.myflorida.com
850-922-5944

Updated:
February 17, 2014 16:39

 

 

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