Pre-Disaster Mitigation Program Application Information
If you are planning on participating in the anticipated 2012 PDM application cycle, below is information that will offer some guidance in completing the Pre-Disaster Mitigation application in eGrants. Please remember the deadline for submitting FY 2012 PDM grant applications to the State of Florida is Wednesday, August 31, 2011 by 4:00 (EST).
Electronic Submissions
Applicants MUST use the electronic grants (eGrants) management system to submit PDM grant applications. Only PDM-C grant applications submitted through the eGrants system will be accepted by FEMA. In order to log on to the eGrants system, please go to https://portal.fema.gov/famsVuWeb/home, click on the New User button and enter the information the system is requesting. Once the registration form is completed, the System is going to ask the user for an Access Code. At this time, enter S12. Please email Quinton Williams at quinton.williams@em.myflorida.com once the registration is completed so that access can be given to create an application. If a community's delegation of signature authority will require that someone other than the preparer of the application sign off on it, please be aware that a separate registration for that person must be created.
Application Assistance
In order to help sub-applicants with the applications, copies of blank PDM Project and Planning applications are attached for review. (See attached Sub-Grant Project Application and Sub-Grant Planning Application)
Scope of Work
The purpose of the scope of work in the PDM is to describe what needs to be done to mitigate a problem as a result of a hazard. It describes the methodology for implementing the mitigation activity. The scope of work should define the mitigation activity. A good scope of work is clear and concise and should not be confused with the problem description. The hazard information and scope of work sections require a detailed explanation of the history of the problem and existing conditions in addition to the proposed solution to address the problem. (See attached PDM Sample Scope of Works)
Budget/Schedule of Work
The budget section requires that you provide detailed costs for the project. These costs should include but are not limited to materials, labor and any associated fees.
Sub-applicants may request funding up to 10% of the project cost to inform and educate the public about the mitigation project. The activities for this awareness and education funding may include marketing and outreach materials (i.e., brochures, videos). These activities must relate directly to the project sub-application. Any information dissemination activities should be identified as separate line items in the Cost.
Sub-applicants may include a maximum of 5% of the total funds requested (Federal and non-Federal shares) for their project sub-application for management costs to support the project. Sub-applicant cost activities must be consistent with the Office of Management and Budget Circular A-87. If a sub-applicant chooses they can also request pre-award costs. These pre-award costs would cover expenses the sub-applicant may have incurred from the start of the application cycle until the agreement is executed. (See attached PDM Sample Budget and Schedule of Work)
The project Schedule of Work section requires that the sub-grantee identify all project milestones and associated time of completeness for each milestone. (See attached PDM Sample Budget and Schedule of Work)
Environmental Review
Several sections of the application are designed to provide the necessary background for the environmental review, including a detailed description, scope of work, budget, maps, photographs, and consideration of alternatives.
Documentation Checklist
For additional help in completing the PDM application, please go to Forms, on the page under the heading of Application Completeness Checklist there is the sample of the Joint Hazard Mitigation Grant Program and Flood Mitigation Assistance checklist. This checklist should prove to be helpful in understanding and compiling some of the information that is required in the PDM application. This is only to be used as tool to assist in the development of the PDM application. All PDM applications will be evaluated on the information that is required.
Contact
For questions regarding this information or the Pre-Disaster Mitigation Program, please contact Quinton Williams at quinton.williams@em.myflorida.com or (850) 487-1584.
Updated:
May 20, 2011 10:09
