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Outstanding Irma Requests for Documentation and Pending Subgrant Agreements 09/11/18


Outstanding Irma Requests for Documentation and Pending Subgrant Agreements 09/11/18

As the Florida Division of Emergency Management (FDEM) works to ensure the timely and correct payment of federal Public Assistance (PA) funding, it is vital for applicants to provide accurate documentation confirming that expenses are valid. If questions arise during the reimbursement validation process for Large Projects, classified as projects over $123,100.00 in value, an official Request for Information (RFI) is issued to the applicant. In order for the associated project to move forward, the information requested in the RFI must be provided by the applicant. Unanswered RFIs are a significant source of delay in the PA reimbursement process. For Hurricane Irma, there are currently projects totaling nearly $75,000,000.00 with outstanding RFIs.

The applicants with outstanding RFIs are listed below:

Bayside Improvement Community Development District

Captiva Erosion Prevention District

Charlotte County Sheriff's Office

City of Moore Haven

City of Sarasota

Collier County

Collier County Sheriff's Office

East Manatee Fire Rescue District

Glades County

Lee County Mosquito Control

Manatee County Sheriff’s Office

NCH Healthcare System

Pelican Marsh Community Development District

Citrus County Board of Directors

Lealman Special Fire Control District

Palm Harbor Special Fire Control District

Pinellas County Sheriff's Office

City of Key West

City of Marathon

City of Plantation

Key West Utility Board

Lincoln-Marti Community Agency, Inc.

Monroe County

Town of Cutler Bay

City of Belle Isle

City of Daytona Beach Shores

City of Palm Bay

City of Rockledge

City of Winter Springs

Orange County Sheriff's Office

Osceola County Sheriff's Office

Volusia County

Flagler County Sheriff's Office

Orange Park

Putnam County

St. Johns County

An even greater number of applicants have projects pending Essential Elements of Information (EEI) completion with FEMA. In this phase, FEMA requires the applicant to provide the documentation required to build a description of damages and costs and develop a scope of work. There are currently 566 local applicants with 4,994 projects related to Hurricane Irma pending EEI completion with FEMA, equating to more than 35,000 needed documents. This phase in the process must be completed by the applicant and by FEMA prior to funds being obligated and disbursed to the state and FDEM.

Another significant source of delay is pending subgrant agreements. After a project is obligated by FEMA, a subgrant agreement is sent to the subrecipient for signature. Until the subrecipient signs the subgrant agreement, the project is not eligible to move forward into the payment phase post validation. There are currently 166 applicants with pending subgrant agreements. 

A full list of projects pending EEI completion with FEMA and applicants with pending subgrant agreements is available at the following link: https://portal.floridadisaster.org/recovery/PA_Payments/Irma_Projects.xlsx

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Updated: Tuesday, September 11, 2018
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