Outstanding Irma Requests for Documentation and Pending Subgrant Agreements 09/18/18
As the Florida Division of Emergency Management (DEM) works to ensure the timely and correct payment of federal Public Assistance (PA) funding, it is vital for applicants to provide accurate documentation confirming that expenses are valid. If questions arise during the reimbursement validation process for Large Projects, classified as projects over $123,100.00 in value, an official Request for Information (RFI) is issued to the applicant. In order for the associated project to move forward, the information requested in the RFI must be provided by the applicant. Unanswered RFIs are a significant source of delay in the PA reimbursement process. For Hurricane Irma, there are currently projects totaling more than $76,000,000.00 with outstanding RFIs.
The applicants with outstanding RFIs are listed below:
Bayside Improvement Community Development District
Captiva Erosion Prevention District
Charlotte County Sheriff's Office
City of Moore Haven
City of Sarasota
Collier County Sheriff's Office
Collier Mosquito Control District
Lee County Mosquito Control
Manatee County Sheriff’s Office
NCH Healthcare System
Pinellas County Sheriff's Office
Broward Sheriff's Office
City of Key West
City of Marathon
City of Miami
Key West Utility Board
Lincoln-Marti Community Agency, Inc.
City of Rockledge
City of Winter Springs
Orange County Sheriff's Office
Osceola County Sheriff's Office
Flagler County Sheriff's Office
St. Johns County
An even greater number of applicants have projects pending Essential Elements of Information (EEI) completion with FEMA. In this phase, FEMA requires the applicant to provide the documentation required to build a description of damages and costs and develop a scope of work. There are currently 562 local applicants with 4,864 projects related to Hurricane Irma pending EEI completion with FEMA. This phase in the process must be completed by the applicant and by FEMA prior to funds being obligated and disbursed to the state and DEM.
Another significant source of delay is pending subgrant agreements. After a project is obligated by FEMA, a subgrant agreement is sent to the subrecipient for signature. Until the subrecipient signs the subgrant agreement, the project is not eligible to move forward into the payment phase post validation. There are currently 193 applicants with pending subgrant agreements.
A full list of projects pending EEI completion with FEMA and applicants with pending subgrant agreements is available at the following link: https://portal.floridadisaster.org/recovery/PA_Payments/Irma_Projects.xlsx