Outstanding Irma Requests for Documentation and Pending Subgrant Agreements 10/05/18

10/5/2018

Outstanding Irma Requests for Documentation and Pending Subgrant Agreements 10/05/18

As the Florida Division of Emergency Management (DEM) works to ensure the timely and correct payment of federal Public Assistance (PA) funding, it is vital for applicants to provide accurate documentation confirming that expenses are valid. If questions arise during the reimbursement validation process for Large Projects, classified as projects over $123,100.00 in value, an official Request for Information (RFI) is issued to the applicant. In order for the associated project to move forward, the information requested in the RFI must be provided by the applicant. Unanswered RFIs are a significant source of delay in the PA reimbursement process. For Hurricane Irma, there are currently projects totaling more than $45,000,000.00 with outstanding RFIs.

The applicants with outstanding RFIs are listed below:

Bayside Improvement Community Development District

Charlotte County Sheriff's Office

City of Moore Haven

Collier County

Collier County Sheriff's Office

Collier Mosquito Control District

Estero Fire Protection & Rescue

Glades County

Manatee County Sheriff’s Office

NCH Healthcare System

Pelican Marsh Community Development District

Hillsborough Sheriff's Office

Peace River Electric Co-Op

Pinellas County Sheriff's Office

Broward Sheriff's Office

City of Key West

City of Marathon

City of Miami

Town of Cutler Bay

City of Daytona Beach Shores

City of Melbourne

City of Rockledge

City of Satellite Beach

City of Winter Garden

City of Winter Springs

Osceola County Sheriff's Office

Volusia County

City of Palm Coast

Flagler County Sheriff's Office

Orange Park

Putnam County

An even greater number of applicants have projects pending Essential Elements of Information (EEI) completion with FEMA. In this phase, FEMA requires the applicant to provide the documentation required to build a description of damages and costs and develop a scope of work. There are currently 551 local applicants with 4,620 projects related to Hurricane Irma pending EEI completion with FEMA. This phase in the process must be completed by the applicant and by FEMA prior to funds being obligated and disbursed to the state and DEM.

Another significant source of delay is pending subgrant agreements. After a project is obligated by FEMA, a subgrant agreement is sent to the subrecipient for signature. Until the subrecipient signs the subgrant agreement, the project is not eligible to move forward into the payment phase post validation. There are currently 199 applicants with pending subgrant agreements. 

A full list of projects pending EEI completion with FEMA and applicants with pending subgrant agreements is available at the following link: https://portal.floridadisaster.org/recovery/PA_Payments/Irma_Projects.xlsx

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Updated: Friday, October 5, 2018
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